1. Attendance

Minutes: Present:  Carol Vallencourt, District No. 1; Carol Studdard, District No. 2; Charles Van Zant, Jr., District No. 3; Wayne Bolla, District No. 4; and Lisa Graham, District No. 5.  Superintendent Owens was also present.  

Superintendent

2. C-1 Minutes of special pupil request hearings, student disciplinary hearings and regular meeting on August 21, 2008

Attachment: Aug2108.pdf
Attachment: Aug2108SPR.pdf
Attachment: Aug2108Disc.pdf (Confidential Item)

Deputy Superintendent

3. C-2 Advertise CCSB Policy 6GX-10-4.64 School-Based Curricular and Extra Curricular Clubs

Attachment: CCSB - Amendment 4.64 School-Based Clubs.pdf

4. C-3 Amendments to the 2008-2009 Staff Allocations

Attachment: Allocation Summary - Current Backup.pdf

Human Resources

5. C-4 Personnel Consent Agenda

Attachment: Personnel Consent Agenda 9-18-08.pdf

Instruction

6. C-5 Co-Enrollee list for August 2008

Attachment: Co-Enrollee list for August 2008.pdf (Confidential Item)

7. C-6 District Improvement Assistance and Intervention Plan

8. C-7 Renewal contract with Florida Learning Alliance, Inc. for providing services associated with the web-based staff development management system, my-points.org, for the period of July 1, 2008 through June 30, 2009.

Attachment: FL LRNG ALLIANCE MPO RENEWAL 073008.pdf

9. C-8 Student Travel

Attachment: BOARD BACKUP-SEPTEMBER 18, 2008.pdf

10. C-9 Quarterly Log of Student Travel

Attachment: BOARD BACKUP-QUARTERLY LOG-SEPTEMBER 18, 2008.pdf

11. C-10 Safety and Education Articulation Agreement between the School Board of Clay County, the Board of County Commissioners of Clay County and the Office of the Sheriff of Clay County

Attachment: CCSO SEAA.pdf

12. C-11 Safety and Education Articulation Agreement between the School Board of Clay County, the City Council of the City of Green Cove Springs and the Green Cove Springs Police Department

Attachment: GCSPD SEAA.pdf

13. C-12 Interagency Agreement between the School Board of Clay County, the Department of Juvenile Justice Circuit 4, YCC, CCSO, GCSPD, OPPD, SAO and DCF regarding Habitual Truants

Attachment: JJ habitual truant.pdf

14. C-13 Interagency Agreement between the School Board of Clay County, the Department of Juvenile Justice Circuit 4, CCSO, GSCPD, OPPD and SAP regarding Sharing of Confidential Information

Attachment: juv jus ia re sharing of confidential information.pdf

15. C-14 2008-2010 School Health Plan

Attachment: Health Services Plan.pdf

16. C-15 Receive for Information - District K-12 Reading Plan

Attachment: Reading Plan 0809.pdf

17. C-16 Addendum to the Contractual Agreement between the School District of Clay County and Clarke Auditory/Oral Center Jacksonville Private School for school year 2008-2009.

Attachment: Clarke School Addendum 2008 09.pdf

18. C-17 Bannerman Learning Center Placements in Lieu of Expulsion and ESE Alternative School Update

Attachment: BLC placements.pdf

Business Affairs

19. C-18 Monthly Property Report - August, 2008 - Furniture/Equipment

Attachment: Furniture-Equipment Report-August, 08.pdf

20. C-19 Monthly Property Report - August, 2008 - AV Materials

Attachment: Audiovisual Report-August, 08.pdf

21. C-20 Monthly Property Report - August, 2008 - Software

Attachment: Software Report-August, 08.pdf

22. C-21 Monthly Property Report - August, 2008 - Vehicles

Attachment: Vehicles Report-August, 08.pdf

23. C-22 Deletion of Certain Items Report - September, 2008

Attachment: Deletion Report-September, 2008.pdf
Attachment: Deletion Report (Attachments)-September, 08.pdf

24. C-23 2007-08 Fiscal Year Program Cost Report

Attachment: 2007-08 Cost Report.pdf

25. C-24 Warrants and Vouchers for AUGUST, 2008

Attachment: WARRANTS AND VOUCHERS AUGUST, 2008.pdf

26. C-25 Bid Renewals September 2008

27. C-26 Bids to Be Awarded September 2008

28. C-27 Budget Amendments for the Month of June, 2008

Attachment: AGENDA-budget cover sheet_impact stmt_ June 2008.pdf
Attachment: June Budget Amendments.pdf

Support Services

29. C-28 Pre-Qualification of Contractors

Attachment: Contractor List 9,21,08.pdf

30. C-29 Engineer Appointment for Professional Mechanical and Electrical Engineering Services County-Wide

31. C-30 Construction Contract Award to Install New Chiller at Ridgeview High School

Attachment: Bid Tab.1 .pdf

32. C-31 Additive Change Order #3 to Re-Roof Buildings 1 and 2 at Keystone Heights High School.

Attachment: KHH Roof CO#3.Pg1.pdf
Attachment: KHH Roof CO#3 Pg 2.pdf

33. C-32 Additive Change Order #1 for Fire Alarm Replacement at Lakeside Junior High School

Attachment: CO 1.pdf

34. C-33 Additive Change Order #1 for Renovation of Restrooms/Shower Rooms at Green Cove Springs Jr. High School

Attachment: GCSJH.RR.CO.Pg1.pdf
Attachment: GCSJH.RR.CO.Pg2.pdf

35. C-34 Final Completion of Shadowlawn Elementary School

Attachment: SLE Final Completion.pdf

36. C-35 Additive Change Order 7 for Plantation Oaks Elementary School

Attachment: CO 7, POE.pdf

37. C-36 Appraisal, Survey, Environmental Study and Quit Claim Deed for Donation of 30 Acres Adjacent to Elementary School Y

Attachment: Y Donation Appraisal Summary.pdf
Attachment: Y Donation Enviro.pdf
Attachment: Y Survey & Legal.pdf
Attachment: Y Conservation Easement.pdf
Attachment: Y Quit Claim Deed.pdf

38. C-37 Additive Change Order #3 (Days Only) to Re-Roof Buildings 1 and 3 at Clay High School

Attachment: CHS.Roof.CO#3.Pg1.pdf
Attachment: CHS.Roof.CO#3.Pg2.pdf

39. C-38 Substantial Completion of Clay High School A/C Duct Board Replacement (Phase II)

40. C-39 Substantial Completion of Green Cove Springs Jr. High School Renovation of Restrooms/Shower Rooms

41. C-40 Substantial Completion of Lake Asbury Elementary School Re-Roof Buildings 1, 2, 3 & 4

42. C-41 Substantial Completion of Keystone Heights High School Re-Roof Buildings 1 and 2

43. C-42 Substantial Completion of Clay High School Re-Roof Buildings 1 and 3

44. C-44 Substantial Completion of Lakeside Junior High School Fire Alarm Replacement

45. C-45 Final Completion of Lake Asbury Elementary School Re-Roof Buildings 1, 2, 3 and 4

46. C-46 Easement with Centex Homes at Thunderbolt Elementary School

Attachment: Centex Easement.pdf

47. C-47 Final Completion of Keystone Heights High School Re-Roof Buildings 1 and 2

48. C-48 Substantial Completion of Middleburg Elementary School Parking/Drive Improvements

Attachment: MBE Substantial Completion.pdf

49. C-49 Final Completion of Lakeside Junior High School Fire Alarm Replacement

50. C-50 Substantial Completion of Thunderbolt Elementary School Parking/Drive Improvements

Attachment: TBE Substantial Completion.pdf

51. C-51 Final Completion of Thunderbolt Elementary School Parking/Drive Improvements

Attachment: TBE Final Completion.pdf

52. C-52 Final Completion of Middleburg Elementary School Parking/Drive Improvements

Attachment: MBE Final Completion.pdf

53. Adoption of all remaining Consent Items

Minutes: Items C-2 and C-46 were withdrawn by staff and no action was taken on these items.  Consent Item C-43 was moved to discussion by Mrs. Vallencourt. 

Motions:
Approve the Consent Items as presented, with the exception of C-2 and C-46 which were withdrawn, and C-43 which was moved to Discussion.	- PASS
Vote Results
Motion: Wayne Bolla
Second: Carol Vallencourt
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

54. Orange Park High School Academy of Health Science

Minutes: Paul Parker, Director of Career & Technical Education, recognized the Academy of Health Science and its instructors.  The Academy received Exceeding Standards during their accreditation visit.  Mrs. Studdard read a prepared statement from Mike Elia, Assistant Principal at OPHS, expressing appreciation to the instructors for their hard work and dedication to this program.  Mr. Elia could not be present due to a conflict.  Mr. Parker took the opportunity to also update the School Board about other Career academies in the school district. 

55. Recognize the school district's Student and Staff Data Reporting Team for outstanding performance in Data Quality Reporting for the DOE Information Data Base

Minutes: Superintendent Owens, along with Tom Moore, Director of Information Services, recognized Bruce McGuffey, Vickie Stokley and Lorraine Hans for the quality of the student and staff data information being reported from the school district to the Florida Department of Education.  Clay County was one of five school districts to receive special recognition from the DOE.

Deputy Superintendent

56. Public Hearing - Adoption of CCSB Policy 6GX-10-1.11 Social Security Numbers

Attachment: CCSB - Policy CCSB 1.11 Social Security Numbers.pdf
Minutes: The public hearing was held with no one present to speak to the item.

Motions:
Approve adoption of this policy as submitted.	- PASS
Vote Results
Motion: Lisa Graham
Second: Charlie VanZant
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

57. Public Hearing - Amendments to CCSB Policy 6GX-10-4.50 Animals in the School Environment

Attachment: CCSB - Amendment 4.50 Animals in the School Env.pdf
Minutes: The public hearing was held with no one present to speak to the item.

Motions:
Approve this policy as submitted.	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

58. Waiver to the Commissioner of Education for Reduction of 2008-2009 School Term by Two Days

Attachment: Waiver - Tropical Storm.pdf

Motions:
Approve submission of waiver	- PASS
Vote Results
Motion: Charlie VanZant
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Human Resources

59. Division of Human Resources - Special Action "A"

Attachment: HR Special Action A - 9-18-08.pdf (Confidential Item)

Motions:
Approve the action as presented.	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Charlie VanZant
Wayne Bolla	- Aye
Charlie VanZant	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye

60. Division of Human Resources - Special Actions "B"

Attachment: HR Special Action B - 9-18-08.pdf (Confidential Item)

Motions:
Approve the action as presented.	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Charlie VanZant
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

61. Division of Human Resources - Special Actions "C"

Attachment: HR Special Action C - 9-18-08.pdf (Confidential Item)

Motions:
Approve the action as presented.	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Charlie VanZant
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

62. Division of Human Resources - Special Actions "D"

Attachment: HR Special Action D - 9-18-08.pdf (Confidential Item)
Attachment: Parks Last Chance Agreement.pdf (Confidential Item)

Motions:
Approve the action as presented.	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Charlie VanZant
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

63. Ratify the 2008-2009 Contract Amendment between the Clay Educational Staff Professional Association, Local 7409, and the School District of Clay County

Attachment: CESPA RATIFICATION DOCUMENT.pdf
Minutes: Ken Carter, President of CESPA, was present for the signing of the official Term of Agreement.

Motions:
Ratify the Tentative Agreement which includes an approximate 3% salary increase, not including benefits.	- PASS
Vote Results
Motion: Charlie VanZant
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Instruction

64. Public Hearing to approve as advertised, amendments to 2008-2009 Student Progression Plan

Attachment: BOARD BACKUP-STUDENT PROGRESSION PLAN-SEPTEMBER, 2008.pdf
Minutes: The public hearing was held with no one present to speak to the item.

Motions:
Approve revisions as presented	- PASS
Vote Results
Motion: Lisa Graham
Second: Carol Vallencourt
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Business Affairs

65. Superintendent's Annual Financial Report for the FYE 6-30-2008

Attachment: 2007-08 AFR 348.pdf
Minutes: Dr. George Copeland, Assistant Superintendent for Business Affairs, announced the Annual Financial Report for fiscal year ending 6-30-08 has been submitted to the state.  The report identifies beginning and ending fund balances as well as expenditures for the 2007-08 fiscal year. 

Motions:
Approval of the Annual Financial Report for the period of July 1, 2007 through June 30, 2008, as presented.	- PASS
Vote Results
Motion: Charlie VanZant
Second: Wayne Bolla
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Support Services

66. C-43 (Vallencourt) OakLeaf High School Guaranteed Maximum Price Bid Package 2

Attachment: OHS GMP 2.pdf
Minutes: Mrs. Vallencourt pulled the item for visibility due to the high dollar amount.  It was related that the bid package actually came in lower than anticipated.  There was discussion about whether the contingency should be included within the contract.  This would allow encumberances up front within the contents of the contract rather than changes coming before the Board for approval in the form of Change Orders.

Motions:
Approve OakLeaf High School Guaranteed Maximum Price Bid Package 2 with a revision to remove the $910,731.00 contingency funds commitment from the contract.	- PASS
Vote Results
Motion: Lisa Graham
Second: Carol Vallencourt
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

67. Board Member Updates

Minutes: 

• At the request of Mrs. Vallencourt, Dr. Copeland reassured the Board that the school district's financial status is stable in light of the declining economy.
• At Mr. Bolla's request, Mr. Elliott reported on the response to an email received regarding the BCC's question on Educational Impact Fees.  Mr. Bickner responded that he has discussed this issue with the County's Attorney.
• Regarding School Concurrency, all documents are in place except for a late issue with the Town of Orange Park.
• At Mrs. Studdard's request, Mrs. Adams reported that we are currently 329 students below our projections.
• Mrs. Studdard congratulated Mr. Frank Ferrell who was elected as the new District 4 School Board Member.  Mrs. Studdard was re-elected as the District 2 representative.